Before you request an online workshop
- Our volunteer workshop facilitators are trained to present our sessions in Zoom meetings. You must provide a Zoom Meeting for the workshop presenter and your participants.
- Ensure you can provide our facilitator with “co-host” privileges so that the facilitator can use Zoom’s “Share” feature to present PowerPoint slides and other workshop content.
- Ensure you can schedule the Zoom meeting to allow enough time for the presentation and questions. Our workshops are typically 60-90 minutes. Please note that the free Zoom service does not allow enough time for most of our workshops.
- Ensure you are comfortable with using Zoom and can provide technical support for your participants, and be present and available to assist as needed.
To request an online workshop
- Ensure you are selecting a session from our most up-to-date brochure as availability of individual sessions may change. When considering your schedule, please allow 60-90 minutes for each presentation.
- Complete a Workshop Request Form. Please include any additional instructions that may be important (e.g. non-English participants, sign-language interpreter present, request for a specific facilitator).
Response from the Seniors’ Health and Wellness Institute
- You should receive an automated acknowledgement of your request by email within a couple of hours. Acknowledgements can sometimes be delayed. Please allow up to 4 hours for an acknowledgement.
- If there are any additional concerns about your request, we will contact you within 48 hours.
- If you submitted a request but did not receive an email acknowledgement within 4 hours, please email our workshop coordinator.
Confirmation of Sessions
- Requests for sessions are sent to facilitators 4-6 weeks in advance of your requested dates.
- Facilitators respond by specifying which sessions they are available to present.
- Once your requested session is matched with an available facilitator, you will receive a confirmation that your workshop is booked. The confirmation contains instructions and contact information for you and your facilitator. You and the facilitator are responsible for making final arrangements for the workshop. If you have already consulted with a facilitator that has agreed to do your workshop, please note this in your request.
- We do our best to confirm facilitators at least two weeks before the date you requested for the session. If we are unable to do so, we will contact you to discuss your options.
Tips
- Try to plan 1-2 months ahead. To provide our team with time to plan, schedule and coordinate with facilitators, we are booking workshops 1-2 months in advance. But don’t hesitate to make a request even if it is on shorter notice. Sometimes we are able to accommodate. We will contact you and provide you with options.
- Try to book no more than 3 workshops per month. Ideally, we want to provide at least one workshop per month for every group who requests it. If you’ve requested more than one workshop for a given month, we will give priority to your first request, and everyone else’s first requests, before scheduling additional requests.
